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About JCI JCI LOCAL ACTION GUIDES • The Chapter President • The Immediate Past President • The Executive Vice President • The Vice President • The Chapter Secretary • The Chapter Treasurer • The Areas of Opportunity • The Commission Director • Project Planning Process • Project Plan of Action • The Communications Director • The Public Relations Officer • The Chapter Website • Membership Recruitment • Membership Involvement • Membership Retention • Chapter Extension • The Individual Member • Metro Chapters • The Chapter Plan of Action • Strategic Planning • The Chapter Business Plan • Fund Raising • Good Chapter Meetings • Brainstorming • Parliamentary Procedures • Protocol
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The Chapter Vice President

Being elected chapter Vice President is normally the first step in the elected career of a Junior Chamber member. The road after this first step is wide and full of opportunities and can lead you to the highest position in Junior Chamber International, World President.

You have been working hard in many other functions in the chapter, such as project chairman and Commission Director, and the experience acquired in those positions will guide you to perform your new task as chapter Vice President supervising the Commission Directors assigned to your Area of Opportunity. You are now taking up a position that gives you unlimited opportunities for self-development and the opportunity of running for the position of Executive Vice President for the next year.

Usually there are four Vice Presidents, one for each Area of Opportunity. In some small chapters, one Vice President may be responsible for two Areas, reducing the number of Board members. In this case, there will be no need for the position of Executive Vice President.

RESPONSIBILITIES

Here is a list of some of the responsibilities associated with the office of the chapter Vice President. Note from this list the management and leadership nature of your office:

  1. Hold a meeting with your Executive Vice President and go over the responsibilities, program, objectives, communications and reporting systems, and the timetable for the coming chapter year.
  2. Obtain from the Executive Vice President your responsibilities and duties. Also secure the names and backgrounds of the Commission Directors whom you will supervise.
  3. Hold a special meeting with the Commission Directors for whom you are responsible, and organize your team for the year. Outline their responsibilities and duties, their reporting system to you, dates of further team meetings, and extra objectives and timetables for them.
  4. Help your Commission Directors plan their own programs.
  5. Serve as the main link between the Commissions and the Board of Directors.
  6. Select and train the Commission Directors. Prepare their briefing sessions, and constantly follow up on their performance and needs.
  7. Report regularly to the Executive Vice President on the progress of the projects under each of your assigned Commissions.
  8. Accept full responsibility for the successes and failures in your area of responsibility.
  9. Together with your fellow Chapter Vice President, you join the Executive Committee in forming the chapter Board of Directors. The Board has a certain set of responsibilities. Discuss the role of the Board of Directors with the Executive Vice President and other chapter officers involved.
  10. Establish suitable files for each of the Commissions for which you are responsible, and have a comprehensive filing system.
  11. Learn how to run and chair successful meetings. You will be asked to step in and help Commission Directors and Project Chairmen in running their meetings.
RECOMMENDATIONS

  1. Familiarization. Obtain the handover files from your predecessor, and read carefully through all the material. Remove those matters not relevant to your new portfolio, and make your own file for the coming year. Discuss your responsibilities with your predecessor (who may be the new chapter Executive Vice President) and with other officers and past officers who can advise you on your overall responsibility.
  2. Planning. Have a lengthy discussion with your Executive Vice President, who will give you an outline of your area of responsibility. Then have sessions with the Commission Directors who are initially responsible to you. Help them to establish objectives and a timetable to achieve those objectives.
  3. Program. Organize your own program and help your Commission Directors to establish theirs. Have the programs approved by the Executive Vice President and the Board of Directors. Make sure that you and the Commission Directors for whom you are responsible have personal filing systems.
  4. Supervision. Learn the skill of supervision. As a Vice President, you are the one responsible for membership activity. Keep a watchful eye on membership behavior and activity. Be alert for signs of friction and discontent among the members in your area of responsibility and resolve any problem. If you need assistance, do not hesitate to ask the Executive Vice President for help.
SUMMARY

In order to organize chapter activities in a balanced and orderly manner, it is recommended to chapters that program activities be conducted by the following Commissions established under the Areas of Opportunity.

  1. Individual Area of Opportunity:
    1. Personal Development Commission
    2. Trainers Commission
    3. Officers Training Commission
    4. Membership Growth and Extensions Commission
    5. Meetings Commission

  2. Community Area of Opportunity:
    1. JCI Major Emphasis Theme Commission
    2. Community Development/Involvement Commission
    3. Economic Affairs Commission
    4. Children and Youth Commission
    5. Governmental and Civic Affairs Commission

  3. International Area of Opportunity:
    1. International Affairs and Relations Commission
    2. Chapter Twinning Commission
    3. JCI Meetings Commission
    4. Awards Commission

  4. Business Area of Opportunity:
    1. Finance Commission
    2. Records Commission
    3. Strategic Planning Commission
    4. Marketing and Public Relations Commission
    5. Business Affairs Commission
    6. International Business Council
    7. Chamber of Commerce Partnership Commission

As a Vice President, you will be responsible for the constant activity and activation of the Commissions and for ensuring that all members are dully involved in the chapter's activities.

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The Chapter President
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The Chapter Immediate Past President
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The Chapter Executive Vice President
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The Chapter Vice President
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The Chapter Secretary
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The Chapter Treasurer
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The Areas of Opportunity and Commission System
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The Chapter Commission Director
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The Chapter Project Planning Process
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The Project Plan of Action
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The Chapter Communications Director
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The Chapter Public Relations Officer
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The Chapter Website
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Membership Recruitment
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Membership Involvement
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Membership Retention
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Chapter Extension
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The Individual Member
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Metro Chapters
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The Chapter Plan of Action
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Strategic Planning
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The Chapter Business Plan
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Fund Raising
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Good Chapter Meetings
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Brainstorming
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Parliamentary Procedures
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Protocol
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