Program Outline
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Session 1. Opening and Program Review
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It is important for those present to have a clear understanding of why they are there. They must be impressed with the importance of doing their best to absorb the large amount of information that will be given to them during the Chapter Management Training. A detailed explanation of each session of the program and the expectations of the participants are the main objectives of this session.
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Session 2. Local Management and Responsibilities of the Board Members
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Efficient chapter management is needed in order to get results and what is expected of each Board member. No chapter can make the best use of its resources unless it is well organized. The members must know their responsibilities, the structure must be as simple as possible, and the lines of communication clear and concise. This session covers the organization of an efficient Junior Chamber chapter.
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Session 3. Local Activities
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Many chapters operate from month to month without objectives, without really knowing a) what needs to be done in the community, b) the membership's wishes, and c) the needs of the chapter. These chapters get something accomplished, but often do not have very much to show for their efforts at the end of the year.
This part of the seminar is to show the benefits to the community, the chapter and, most importantly, to the members of preparing and working with a planned program of activities.
A well balanced program must be established in order to get all members involved and fulfill the chapter's purpose. The Areas of Opportunity and the Commission System must be in place and working effectively.
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Session 4. Communications
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The purpose of this session is to fix in the participants' minds the importance of having a good internal and external communications system to keep the membership and the community informed.
Junior Chamber chapters depend heavily on the support of the community. This support is readily given if the chapter has a good reputation that has been built up by a high level of worthwhile activities supported by an effective public relations program. A good public relations program can assist a chapter's recruitment program and help make the members value their membership.
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Session 5. Membership Involvement
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This session is one of the most important that will be presented and will deal with recruitment techniques, chapter extensions, membership retention, involvement and activation.
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Session 6. Leadership in Voluntary Organizations
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Leadership is required at all levels of the chapter, but it becomes extremely important and can be the difference between the success or failure of the entire year at the chapter Board of Directors' level.
Volunteers are not motivated by salary, promotions, power, etc, but only by efficient and successful leadership.
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Session 7. Planning
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It is particularly important for a chapter to plan effectively because communications in any voluntary organization can be difficult, and the members rely on clear, step-by-step action plans for direction.
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Session 8. Finances
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The basic goals of Junior Chamber are more easily achieved when there is a sound financial basis to the chapter. The principles of good budgeting and monetary control, as set out in this session, show how to avoid problems and provide excellent financial training to the chapter officers.
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Session 9. Meetings
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Successful chapters have meetings that are well attended because they are well planned and conducted, enjoyable, and accomplish the objectives of the group. All meetings, whether they are of the Board, a project committee, or the chapter, must be planned in advance if they are to be effective.
This session of the seminar will highlight the things that can go wrong with a Junior Chamber meeting, to show what should be done and to demonstrate how easily a chapter can improve its meetings.
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Session 10. Open Forum and Evaluation
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It is important to dedicate some time for a free discussion on any issue regarding the training session, the plans for the chapter's future, or ideas that can improve the performance of the Board of Directors.
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